SAT Weekend Setup

Instructions

1. Sign in to Test Day Toolkit with your College Board account.

   • Click the link in the access email we send you and follow the onscreen instructions.

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   First-Time Access to Test Day Toolkit

2. Add returning staff to an upcoming administration.

   • Navigate to the Staff page.
   • Click Select returning staff from the Add Staff dropdown menu.
   • Check the boxes next to staff names.
   • Click Add Selected Staff.  

3. Update contact details for returning staff if necessary.

   • Find a staff name on the Staff page.
   • Select Edit Staff in the Actions column.
   • Enter changes and click Update Staff. 

4. Add new staff to Test Day Toolkit.

   • Important: Do this as soon as possible so there’s time to resolve any staff access issues before test day.  
   • Navigate to the Staff page.
   • Choose an option from the Add Staff dropdown menu. Get help choosing on Toolkit Timesavers and Best Practices.
   • To add new staff in bulk, click Upload file and follow the instructions for downloading the template, completing it, and uploading it.  
   • To enter staff names and contact details directly in to Test Day Toolkit, click Add to table and complete a row for each new staff.
   • We’ll send access emails to new staff and use the contact details you provide for 2-step verification so make sure their email and phone number are current.
   • As part of 2-step verification, we send staff a code that expires after 3 minutes. Mobile numbers make first-time access easier.

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   Staff

5. Add rooms.

   • Navigate to All Rooms.
   • To use rooms from another administration, select Reuse rooms from the Add Rooms dropdown menu, choose an administration, and click Save.
   • To add new rooms, select Create new rooms from the Add Rooms dropdown menu and use the table to name each room and give it a seating capacity.
   • If you intend to print a room directory, remember to use room names that help students locate their room. To protect student privacy, don’t use names that refer to accommodations.  

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   Rooms

6. Run auto-setup to assign students to rooms by test timing.

   • Click Auto-Setup at the top right of the screen.
   • Auto-setup is available only after you've added enough rooms.
   • It will also estimate your staff needs and optimize your space.
   • Learn how to adjust room assignments after running auto-setup. 

7. Check room assignments of students approved for small-group testing.

   • Look in the Accommodations column on your roster for students approved for small-group testing.
   • If any student approved for small-group testing is assigned to a room with more than 15 seats, move them to a smaller room.
   • Move each student approved for one-to-one testing to their own room.

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   Student FAQs

8. Assign staff to roles and rooms.

   • Assign 1 proctor to each room.
   • Only 1 proctor can be assigned to a room, but anyone with access can use Test Day Toolkit to complete proctor activities in any room. 
   • Assign hall and room monitors as needed to meet required staffing ratios. 
   • Assign 1 technology monitor by selecting Technology coordinator. 
   • Don’t assign technology or hall monitors to a room.

9. Take care of final details a few days before test day.

   • Check for updates to your roster and assign new students to rooms.
   • Make sure testing staff can access Test Day Toolkit.

10. Optional: Go to Downloads > Print Room Directory so students can look up their room assignment. No sensitive student information is shared.