AP Exam Setup

Complete the steps below for each test administration. Start when you get an email telling you that your roster is available in Test Day Toolkit. 

Instructions

  1. Sign in to Test Day Toolkit with your College Board account.

    • Click the link in the access email we send you and follow the onscreen instructions.

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    First-Time Access to Test Day Toolkit

  2. Add returning staff to an upcoming administration.

    • Navigate to the Staff page.
    • Click Select Returning Staff from the Add Staff dropdown menu.
    • Check the boxes next to staff names.
    • Click Add Selected Staff.

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    Staff

  3. Update contact details for returning staff if necessary.

    • Find a staff name on the Staff page.
    • Select Edit Staff in the Actions column.
    • Enter changes and click Update Staff.

    Link

    Room FAQs

  4. Add new staff to Test Day Toolkit.

    • Important: Do this as soon as possible so there’s time to resolve any staff access issues before test day.  
    • Navigate to the Staff page. 
    • Choose an option from the Add Staff dropdown menu. Get help choosing on Toolkit Timesavers and Best Practices.
    • To add new staff in bulk, click Upload file and follow the instructions for downloading the template, completing it, and uploading it.
    • To enter staff names and contact details directly in to Test Day Toolkit, click Add to table and complete a row for each new staff.
    • We’ll send access emails to new staff and use the contact details you provide for 2-step verification so make sure their email and phone number are current.
    • As part of 2-step verification, we send staff a code that expires after 3 minutes. Mobile numbers make first-time access easier. 

    Link

    Staff FAQs

  5. Add rooms.

    • Navigate to All Rooms.
    • To use rooms from another administration, select Reuse rooms from the Add Rooms dropdown menu, choose an administration, and click Save.
    • To add new rooms, select Create new rooms from the Add Rooms dropdown menu and use the table to name each room and give it a seating capacity.
    • If you intend to print a room directory, remember to use room names that help students locate their room. To protect student privacy, don’t use names that refer to accommodations.  

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    Rooms

  6. Review your student roster.

    • Navigate to the All Students page to view your roster.
    • Your Test Day Toolkit roster will list only students with an exam order.
    • Use AP Registration and Ordering to order exams for other students or correct accommodations and personal information.

    Link

    Sign into MyAP

  7. Optional: Assign students to rooms.

    • Navigate to the All Students page.
    • Use the checkboxes next to student names and the action drop-down menu to move groups of students to the same room.
    • Details about room assignments for students with accommodations are coming soon. 

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    Rooms

  8. Assign staff to roles and rooms.

    • Assign 1 proctor to each room.
    • Only 1 proctor can be assigned to a room, but anyone with access to the administration can use Test Day Toolkit to complete proctor activities in any room.  
    • Assign 1 or more technology monitors by selecting Technology coordinator.  
    • Don’t assign technology monitors to a room.
    • Optional: Give a colleague the coordinator role so they can help you manage staff and rooms. Learn more about secondary coordinators.

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