AP Exam Setup
Complete the steps below for each exam administration. Start when you get an email telling you that your roster is available in Test Day Toolkit.
Instructions
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Sign in to Test Day Toolkit with your College Board account.
- Click the link in the access email we send you and follow the onscreen instructions.
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Add returning staff to an upcoming administration.
- Navigate to the Staff page.
- Click Select Returning Staff from the Add Staff dropdown menu.
- Check the boxes next to staff names.
- Click Add Selected Staff.
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Update contact details for returning staff if necessary.
- Find a staff name on the Staff page.
- Select Edit Staff in the Actions column.
- Enter changes and click Update Staff.
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Add new staff to Test Day Toolkit.
- Important: Do this as soon as possible so there’s time to resolve any staff access issues before exam day.
- Navigate to the Staff page.
- Choose an option from the Add Staff dropdown menu. Get help choosing.
- To add new staff in bulk, click Upload file and follow the instructions for downloading the template, completing it, and uploading it.
- To enter staff names and contact details directly in to Test Day Toolkit, click Add to table and complete a row for each new staff member.
- We’ll send access emails to new staff and use the contact details you provide for 2-step verification so make sure their email and phone number are current.
- As part of 2-step verification, we send staff a code that expires after 3 minutes. Mobile numbers make first-time access easier. Note: International phone numbers can receive a voice message but not a text.
- Encourage proctors to sign in to Test Day Toolkit early and preview their test day experience.
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Add rooms.
- Navigate to All Rooms.
- To use rooms from another administration, select Reuse rooms from the Add Rooms dropdown menu, choose an administration, and click Save.
- To add new rooms, select Create new rooms from the Add Rooms dropdown menu and use the table to name each room and give it a seating capacity.
- If you intend to print a room directory, remember to use room names that help students locate their room. To protect student privacy, don’t use names that refer to accommodations.
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Review your student roster.
- Navigate to the All Students page to view your roster.
- Your Test Day Toolkit roster will list only students with an exam order.
- Use AP Registration and Ordering to order more exams if needed or correct accommodations and personal information.
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Optional: Create room assignments for students with small-group or one-to-one testing accommodations.
- On the All Students page, use the keyword search or filter to find students with those accommodations.
- Assign students approved for small-group testing to rooms with 15 seats or less.
- Assign each student approved for one-to-one testing to their own room.
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Optional: Assign remaining students to rooms.
- Navigate to the All Students page.
- If you performed step 7, start by filtering your roster on the All Students page to list only students without room assignments.
- Use the checkboxes next to student names and the action dropdown menu to move groups of students to the same room.
- The 2026 AP Accommodations Guide will have more information about testing rooms for students with accommodations.
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Assign staff to roles and rooms.
- Assign 1 proctor to each room.
- Only 1 proctor can be assigned to a room, but anyone with access to the administration can use Test Day Toolkit to complete proctor activities in any room.
- Assign 1 or more technology monitors.
- Don’t assign technology monitors to a room.
- Optional: Give a colleague the coordinator role so they can help you manage staff and rooms. Learn more about secondary coordinators.